This Privacy Notice applies to OCP Asia’s processing of personal data that is within scope of the EU and/or UK General Data Protection Regulation (together, “GDPR”) (e.g. because you are an EEA or UK individual to whom OCP Asia may offer services, or because your personal data is processed by or in the context of the activities of our UK office). This Privacy Notice aims to make prospective investors or similar contacts (“you”, or “your”) aware of the categories of your personal data OCP Asia may collect, how we collect it, what we use it for and with whom we share it.
“Personal data” means any information relating to you, but does not include data where you can no longer be identified from it such as anonymised aggregated data.
OCP Asia is comprised of several different legal entities, including OCP Asia (Singapore) Pte. Limited, OCP Asia (Hong Kong) Limited, OCP Asia (Australia) Pty Limited and OCP Asia (UK) Limited. This Privacy Notice is issued on behalf of the OCP Asia group, so references in this Privacy Notice to “OCP Asia”, “we”, “us” or “our” mean the relevant entity in the OCP Asia group responsible for processing your personal data (being the “data controller”). Generally, the OCP Asia entity with which you have a relationship will be your primary data controller but please note that your personal data may be shared across our group with other OCP Asia entities acting as data controllers as part of our group operations.
We may process your personal data ourselves or through others acting as data processors on our behalf.
We may provide supplemental privacy notices on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your personal data. These supplemental notices should be read together with this Privacy Notice.
If you have any questions about this Privacy Notice, please contact firstname.lastname@example.org.
What information do we collect about you and what do we use it for?
Personal data held by us or on our behalf depends on the context of your relationship or interaction with us but may include, but is not necessarily limited to, your name, residential address, place of business, email address, other contact details, corporate contact information, signature, nationality, country of residence, place of birth, date of birth, tax identification, tax jurisdiction, employment and job history, education details, regulatory status, credit history, correspondence records, passport number, bank account details, information on your assets and source of funds and details relating to your investment activity or preferences.
The purposes for which we may collect, store and use personal data about you and our ‘lawful basis’ for processing such data are set out in the table below. The law specifies certain ‘lawful bases’ for which we are allowed to use your personal data.
In addition to the uses above, please note that we may also process your information where we are required by law to do so or if we reasonably believe that it is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.
Special categories of personal data
There are more limited bases for processing special category personal data. This is personal data which reveals or contains racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, genetic data, biometric data, health data, sex life and sexual orientation. Similarly, there are fewer bases for processing criminal convictions and offences data.
We do not intend to actively collect any such data about you. Whilst we will use reasonable efforts to limit our holding of such data, please be aware that we may hold such data incidentally. For example, where:
- you volunteer such data to us or one of our processors, such as if you send us an email containing such data;
- documents gathered for legal / regulatory purposes containing such data, such as a passport copy which references ethnic origin or a due diligence search from public sources which includes such data.
What if you do not provide the personal data requested?
Unless and until you make a decision to invest or otherwise engage in a business transaction with us or invest in one of our investment products (at which point we will send you a copy of any relevant privacy notice) you are not required to provide us with any information. Where we require your personal data, for example, to comply with anti-money laundering or other legal requirements, failure to provide this information means we may not be able to accept or retain you as an investor. We will let you know if any particular personal data is required when we request it.
Change of purpose
We will only use your personal data for the purposes for which we collected it (as identified above in the ‘Purpose’ column), unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
How do we collect this information?
We typically collect personal data about you when you provide information to us or others acting on our behalf when communicating or transacting with us in writing, electronically, or by phone. For instance, when you request product documentation, forms of literature from us or otherwise correspond with us.
In addition, we may receive personal information about you from third parties, such as:
- public sources or information vendors;
- your bank;
- your legal, financial, tax or other professional advisers; and
- introducers, distributors or other intermediaries who market or provide services to you.
With whom will we share your information?
We may share your personal data with a third party for the purposes described above where this is required by law, where it is necessary to perform our contract with you, or where we have another legitimate interest in doing so.
We may need to share your personal data with:
- other entities within our group as part of our regular reporting activities in company performance, in the context of a business reorganisation or group restructuring exercise or for assistance in relation to marketing and business development;
- fund administrators and their affiliates;
- introducers, distributors or other intermediaries who market or provide services to you;
- professional advisers including lawyers, bankers, auditors and insurers to the extent such information is relevant to their performance of their services;
- tax authorities;
- trading counterparties;
- cloud service and technology providers;
- parties undertaking anti-money laundering checks; and
- other service providers where such information is relevant to their performance of such services.
We may share your personal data with third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with applicable law or judicial process or if we reasonably believe that disclosure is necessary to protection our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.
As we are established in Singapore, Hong Kong and Australia, and the funds we manage are established in the Cayman Islands and the United States, any personal data that we collect about you may be processed in such jurisdictions for the purposes set out above. We may also transfer the personal data we collect about you to other countries where the parties listed above are based for the purposes outlined in the table above. These countries may not have the same standard of data protection laws as the EEA or the UK.
Where this is the case, we will (or will require a processor to) put in place appropriate safeguards to ensure that your personal data is treated in a manner that is consistent with and respects the EEA and UK laws on data protection.
How long will we retain your information?
We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements and our legitimate interests in maintaining such personal information in our records. This will normally include any period during which we are dealing or expect to deal with you and what we consider to be a suitable period thereafter for our internal record-keeping purposes. In doing this we will have regard to the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Generally, we will keep information relevant to our dealings with you for seven years following the last date of activity or longer as required by applicable law or regulation.
In some circumstances your personal data may be anonymised so that it can no longer be associated with you, in which case it is no longer personal data.
Once we no longer require your personal data for the purposes for which it was collected, we will securely destroy your personal data in accordance with applicable laws and regulations.
Accuracy of information
It is important that the personal data we hold about you is accurate and current. Please let us know if your personal data which we hold changes during your relationship with us.
Your rights in relation to your information
You have rights as an individual which you can exercise in relation to the information we hold about you under certain circumstances. These rights are to:
- request access to your personal data (commonly known as a “data subject access request”) and request certain information in relation to its processing;
- request rectification of your personal data;
- request the erasure of your personal data;
- request the restriction of processing of your personal data;
- object to the processing of your personal data;
- request the transfer of your personal data to another party.
If you want to exercise one of these rights please contact us at email@example.com.
You also have the right to make a complaint at any time to a supervisory authority for data protection issues.
You will not usually have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact firstname.lastname@example.org. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless we now have an alternative legal basis for doing so.
Changes to this privacy notice
We reserve the right to update this Privacy Notice at any time
This Privacy Notice was written with brevity and clarity in mind and is not an exhaustive account of all aspects of our collection and use of personal data. If you require any further information, please do not hesitate to contact us at email@example.com.